February 19 - 23, 2024
Orlando, Florida, USA
        Co-organized by NASA & ESA / Powered by NCDMM


Exhibit Booth Registration

per 10'x10' Booth

Exhibitor applications must be received by Friday, February 2, 2024.

10'x 10' Booth Space includes:

Access to the Conference App with Exhibitors, Agenda & more
Identification Sign
Two (2) Exhibitor Staff Badges per 10'x10' booth
Company/Organization listing on the Exhibitor Layout
Logos listed on promotional signage at Conference
Standard 8' back drape and 3' side drape

Current Exhibit Hall Capacity



• Submit your application online
• 50% deposit must be included with the application
• Balance owed is due within 45 days, or the Exhibit Manager will have the right to cancel booth space
• Choose at least 3 locations from booth map (in case your first choice has already been assigned)




MONDAY  //  FEB 19, 2024
12:00 PM - 5:00 PM Exhibitor Set-up
TUESDAY  //  FEB 20, 2024
7:30 AM - 7:00 PM Exhibits open
7:30 AM - 8:30 AM Continental Breakfast
10:00 AM - 10:30 AM Refreshment Break
2:45 PM - 3:15 PM Refreshment Break
5:00 PM - 7:00 PM Reception
WEDNESDAY  //  FEB 21, 2024
7:00 AM - 7:00 PM Exhibits open
7:00 AM - 8:00 AM Continental Breakfast
10:00 AM - 10:30 AM Refreshment Break
12:00 PM - 1:00 PM Networking Lunch
2:30 PM - 3:00 PM Refreshment Break
5:00 PM - 7:00 PM Exhibitor Reception FINALE
THURSDAY  //  FEB 22, 2024
7:00 AM - 3:00 PM Exhibits open
7:00 AM - 8:00 AM Continental Breakfast
10:00 AM - 10:30 AM Refreshment Break
2:30 PM - 3:00 PM Refreshment Break
3:00 PM - 8:00 PM Teardown of Exhibits






If an Exhibitor must cancel their booth, or a portion of multiple booths, booth fees are non-refundable. All cancellations must be submitted in writing to the Exhibit Manager.

Floor Plan

Arctos, on behalf of WAMS, reserves the right to rearrange the final floor plan based on unsold or unoccupied exhibit space.

Exhibitor Expectations

Confirmed Exhibitors will receive more detailed information on the following items:

  • How to Submit Your Company/ Organization Logo & Website
  • Service Manuals
  • Submit Exhibitor Prospectus
  • How to Register Your Exhibit Staff Badges
  • Registering Onsite Points of Contact
  • How to Receive Registered Exhibitor Staff Lists

Exhibiting organizations and their representatives are required to wear ID badges throughout the Exhibit Hall. ID badges are not transferable, and WAMS reserves the right to withdraw a badge used to gain admission to the Exhibition / Conference by any person other than the one for whom it was issued.

Rules & Regulations for
WAMS 2024 Exhibitors

As an Exhibitor in the show, we hereby agree to conduct business in a professional manner, to observe the exhibit show hours, and to the following rules and regulations:

  • 1: Exhibitor assumes entire responsibility and hereby agrees to protect, indemnify and hold harmless WAMS, Arctos Technology Solutions, Steele Tradeshow Services and its subcontractors, show hosts, sponsors and co-sponsors, and the Orlando World Center Marriott from any claims, losses, expenses, (including attorneys’ fees) and liability arising in connection with the WAMS 2024 meeting being held at the Orlando World Center Marriott, February 19-23 , 2024. Exhibitor agrees to make no claims whatsoever for loss, theft, damage, destruction of goods; nor for any injury to himself or employees while in the exhibit hall; nor for any damage of any nature, including damage to his business, nor for any loss resulting from labor disputes, acts of god or nature, or any actions of any nature of WAMSS 2024 and Show Management.

  • 2: Upon acceptance of the booth application please understand booth fees are non-refundable.

  • 3: Exhibitor to notify Show Management in writing if it needs to change its booth size, change its company listing and/or contact information, as well as if it needs to cancel out of the show. Please note: In the event of total or partial cancellation (space size reduction) by Exhibitor, the booth fee will not be reduced or refunded.

  • 4: Exhibitor must designate a Point of Contact for the show. Information regarding the show will be disseminated to the Point of Contact electronically.

  • 5: Exhibitor acknowledges that WAMS 2024, Arctos Technology Solutions, Show Management and its contractors, and the Orlando World Center Marriott do not maintain insurance covering the Exhibitor’s property. The Exhibitor is advised to carry floater insurance to cover their exhibit material against damage and loss and public liability insurance to cover against injury to the Exhibitor, its staff, and injury to others. All property of Exhibitor is understood to remain under its custody and control in transit to and from and within the confines of the exhibit area.

  • 6: No exhibit shall be permitted to interfere with a neighboring exhibit. Island exhibits must not include a back wall that blocks visibility of neighboring booths. In-line booth walls or equipment displayed must not exceed eight (8) feet in height. Any exceptions or modifications to the height restrictions must be approved by Show Management.

  • 7: No explosives, fuel, combustibles, hazardous materials, decorative materials neither fireproofed nor flameproofed, or any other materials or substances deemed hazardous under applicable fire regulations may be brought into the Exhibit Hall.

  • 8: Exhibitor must observe all union regulations in force in the Exhibit Hall and use qualified personnel for services.


Questions about Exhibiting?

Contact Us